Though paper CRFs are still used largely, use of electronic CRFs (eCRFS) are Moreover, for studies with large sample size if traditional method of data. Electronic Case Report Form (eCRF) Completion Guidelines (eCCGs) provide assistance in .. example, cysts, benign and malignant tumors. Entrypoint i4 comes with electronic case report form templates for demographics, inclusion/exclusion criteria, laboratory test results and more, which can be used.

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Case Report Form Templates – ICTR – UW–Madison

By using this site, you agree to the Terms of Use and Privacy Policy. User feedback mechanism should samle built into the CRF design and maintenance process. Hence, it is advisable to have a standard operating procedure for CRF preparation and to follow best practices of CRF designing.

Moreover, the regulatory authorities are readily accepting submissions in which validated electronic data capture EDC systems are used. In some circumstances, data can be obtained using derivation procedures; collection of derived data again on the CRF should be avoided to minimize calculation errors.

Case report form

Upon review and approval of the data validation plan by all involved parties, the implementation and validation of the online edit checks and e-mail alerts can be performed within the development environment of the EDC system. The size of a CRF can range from a handwritten one-time ‘snapshot’ of a patient’s physical condition to hundreds of pages of electronically captured data obtained over a period of weeks or months.

Techniques for designing case report forms in clinical trials. If the codes are assigned in this order, the same order should be practiced throughout the CRF. The user acceptance test is an overall test to check if the eCRF fits its purpose. Consistent design is a crucial aspect as it reduces the number of mistakes in data entry.

Poor CRF design results in frequent database modification thus affecting the study timelines. To avoid future amendments, it is important to have design principles in mind well in advance before CRF designing is initiated.

Collection of large amount of data will result in wasted resources in collecting and processing it and in many circumstances, will not be utilized for analysis. Units and decimal points should be displayed for vital sign records, which clarify the user about the expected values and also facilitates the data interpretation and reduces manipulation during analysis procedures.

CRF should be designed with the primary safety and efficacy endpoints as the main goal of data collection.


CRF completion manual should be provided to the site personnel to promote sampel data entry by them. It should be study protocol driven, robust in content and have material to collect the study specific data. CRF design should be standardized to address the needs of all users such as investigator, ecf coordinator, study monitor, data entry personnel, medical coder and statistician. In case of poorly designed CRF, by placing a single eecrf for required response results in variations in the investigator’s responses from site to site.

Footnotes Source of Support: The fields like protocol ID and visit labels are informative features as they provide brief descriptions of the study and the schedule of assessments, respectively. All pages of the CRF booklet should be numbered in sequential order, which will help in identifying queries through data validation procedures and manual reviews. Hence, data should be organized in a format that facilitates data analysis and makes it simplified.

To ensure quality control, these queries are usually addressed and resolved before the CRF data is included saple the sponsor in the final clinical study report. Queries are non-sensible or questionable data that must be explained.

The development of an electronic Case Report Form (eCRF)

It can also include required check-up visits months after the patient’s treatment has stopped. February 15th, 0 Comments. The following points are to be borne in mind while designing a CRF: Designing a paper CRF is a tedious job that could result in data errors and wrong conclusions, requiring meticulous attention to minimize duplication of CRF pages. Most commonly used standard CRF templates are inclusion criteria, exclusion criteria, demography, medical history, PE, AE, concomitant medication and samppe outcome modules, whereas, the modules which captures efficacy data are not unique.

Journal List Perspect Clin Res v. The fields such as protocol ID, site code, subject ID, and patient initials make database designing easier and helps linking CRF pages to the study database. Sometimes, external laboratory data or data from an electronic patient-reported outcome ePRO have to be incorporated within the eCRF.

Entrypoint :: Electronic Case Report Form Templates

If it is included as part of the CRF, it is advisable to print instructions on the eccrf facing the CRF page back side of the previous page as the investigator can easily take instructions and simultaneously fill the CRF page. Open Access J Clin Trials. Data management edrf device studies. For example, age can be calculated using date of birth. If study data are transmitted in electronic form from external data providers, project-specific details of external data transfer and import are described in the data management plan.


For that purpose, a structure plan is created which is reviewed and approved — by all involved parties — before set-up and ecrff of the eCRF structure within the development environment of the EDC system.

Once the structure of the eCRF is finalized, the criteria for online and offline plausibility checks are defined. Illustrating a well-designed and poorly designed data fields imparting the significance of visual cues to help the site personnel to understand the format. The electronic case report from eCRF played a pioneering role in the digitalization and introduction of ever new technologies into clinical research, and enjoys great popularity.

Table 1 provides the comparison between well-designed and poorly designed CRF. In order to check compliance with the DTS and technical feasibility, a test data transfer should be performed before the first planned data transfer.

For example, if data were wrongly entered and the site personnel wants to correct it, the instruction provided would be to strike-through the incorrect data with a single line, put the initials of the person who makes the change with date and to write the correct entry in the margin against the corresponding line. Design the CRF to avoid referential and redundant data collection.

Please click “OK” to agree to the usage of cookies. Please review our privacy policy. Here, we would like to give you a short overview of the eCRF development within the course of a study.

Design and implementation of an institutional case report form library. Case report form completion guidelines document, while bridging the gap between the study protocol and the data collection process, explains the activities involved in CRF completion, correction, signing, and data handling. In conditions where same parameters are to be recorded at multiple visits, it is recommended to use the same CRF module for each visit to reduce the number of query generation.

Apart from the structure and check criteria within the EDC system, it is important to define the project-specific EDC rolestheir individual rights and workflows e. These templates will have the same design principles that help the user to enter data with ease since the design is familiar to them; there is no need for special training on ecff modules of CRFs.

Data should be organized in a format that facilitates and simplifies data analysis. Capturing the same piece of data in more than one place duplication on the CRF should also be avoided.